Receptionist and Clerical Assistant at The Chalk Hills Academy

Receptionist and Clerical Assistant

The Chalk Hills Academy is looking for a friendly and self-motivated Receptionist/Clerical Assistant who has experience providing a high level of administrative support within a busy environment. You will join our hardworking and dedicated team of Receptionists and Administrators to run the main reception within the Academy, responding to queries from the public, staff and students. 

Experience of working with young people or within a school environment is preferred for this post, however, strong communication, organisation and IT skills and an enthusiastic, proactive approach are equally important in this position. Full training will be given.

We are looking to recruit a Receptionist/ Clerical Assistant who has the right attitude and will represent our positive ‘can do’ ethos that runs through our Academy.

If you want to grow and develop in a fast paced, dynamic and successful Academy, come and join us at The Chalk Hills Academy!

Key Duties

• Manage the school switchboard and reception/student reception areas, responding to queries from parents, students and visitors, taking messages and passing calls to colleagues effectively and efficiently.
• Ensure that the area is kept secure.
• Undertake processing of school correspondence, policies, procedures and documents to support the Senior Leadership Team and teaching staff of the school, ensuring that deadlines are met and confidentiality maintained at all times.
• Maintain computerised systems for student data, achievement records, admissions and attendance; verifying data, identifying and rectifying anomalies and producing all reports and management information as required.
• Support the academy with general clerical duties including opening and distribution of mail, filing, photocopying, emailing etc.
• Training and supporting in Reprographics when required.       
• To provide support to the Admin Manager and Business Manager when required
• Make organisational arrangements as required such as those in relation to school visits and trips, school photographer, medical checks.

The successful candidate will:

• Be a friendly, capable person with experience of dealing with the general public and working in a busy environment (preferably within a school environment)
• Have strong organisational and IT skills including Microsoft Office
• Have excellent communication and administration skills
• Be a good team player and also able to work alone
• Be proactive and able to use their own initiative
• Have English and Maths at GCSE grade A-C or equivalent
• Be able to work during school holidays.

JOB SPECIFICS

Start date: asap

Salary: AS 4-5 FTE £25,495 - £25,893 Actual pro rata salary £24,393-£24,774

Job role: Permanent, Full Time, Term time + 4 weeks, 43 weeks per year, 37 hours per week, Monday to Thursday 8.15am – 4.15pm, Friday 8.15am – 3.45pm

The Trust reserves the right to interview and appoint a suitable candidate before the deadline date.

Safeguarding

The safeguarding and welfare of children is paramount and all our staff share this view. Applicants must be willing to undergo safeguarding and child protection checks including with past employers and the Disclosure and Barring Service.