Come and Join Our Team!

Admin Assistants - the two School Office Administrator roles are designed to work in partnership. While there will be some overlap in day-to-day duties to ensure flexibility and continuity of service, each role will have defined lead responsibilities.

Full-time | Term Time Only (plus 4 inset days).  Start date September 26.

Working Hours: Monday to Friday, 8.00am – 4.00pm, with some flexibility required. Term Time Only plus 4 inset days.

Salary: Grade 4.4, £25,185 per annum FTE (Term Time only £21,294).  Pay rise pending.

Location: Drayton Community Primary School, near Abingdon, South Oxfordshire

We are seeking two reliable, highly organised, and proactive individuals to join our friendly school team. These positions involve administrative duties within the school office with practical support for general upkeep of the school premises. The successful candidates will play a key part in ensuring the smooth day-to-day running of the school, providing a warm welcome to pupils, parents, carers and visitors.

About Us

Drayton Community Primary School is a welcoming, one-form entry school situated just outside Abingdon in South Oxfordshire, with excellent transport links to the A34/M4, Oxford, Didcot, Wallingford and Wantage. We are proud of our strong community spirit, with an active parent group (FODSA), a dedicated team of staff, and children who are eager to learn and take pride in their achievements.

What We Offer

·     A supportive and ambitious leadership team committed to staff wellbeing and professional growth

·     A dedicated office team that contributes to and supports all aspects of the school 

·     A creative, inclusive environment where your voice is listened to and valued

·     A warm, purposeful school culture with high expectations and clear routines

·     Children who are enthusiastic, kind, knowledgeable about nature and keen to learn more

●       A 6-month induction programme with a mentor, as part of a structured probation period

Key Responsibilities across both roles:

Administrative Duties:

●       Provide front-of-house reception services – greeting visitors, answering calls, handling enquiries (following confidentiality, safeguarding procedures and policies).

●       Manage Health and Safety compliance, database management, keeping staff health and safety training records up to date and facilitating contractors working on site in liaison with the Office Manager.

●       Purchasing and Invoicing.

●       Assist, monitor and report on student attendance and absence. 

●       Ability to monitor email correspondence, ensuring timely dissemination of information and responding to inquiries as need to facilitate effective communication.

●       Managing wraparound care bookings and organising trips/events using Arbor.

●       SEN administration duties in liaison with the SENDCO.

●       Assist with correspondence, photocopying, filing, and other general administrative tasks.

●       Producing and circulating the school Newsletter.

●       Maintaining our school website ensuring the website is accurate, up-to-date, and compliant with statutory requirements.

●       Support the Senior Leadership Team and Office Manager with administrative tasks as required.

●       Handle first aid incidents and maintain medical records and reporting (training provided if necessary).

●       Cover gate and lunch hall/playground duties as required.

●       Assist in emergency situations as directed by the Office Manager or Senior Leadership Team.

●       Covering colleagues within the School office in times of absence.

Health & Safety Support:

●       Regularly monitor our maintenance and identified hazard needs.  Assisting with allocation of jobs in liaison with other team members and Headteacher.

●       Report any higher risk damages or safety hazards to the Office Manager in a timely manner.

●       Carry out minor repairs – eg. making things safe, fixing items that have come loose, unblocking sinks/toilets, general tidying.  Contacting contractors in liaison with the Office Manager.

●       Conduct regular routine Health & Safety checks (e.g fire alarm tests, food storage, monitoring lighting, heating and security systems and reporting any faults).

●       Support with setting up rooms for events and school activities.

●       Support the upkeep of staff areas, ensuring they remain clean, tidy and well stocked where appropriate.

●       Adhere to health and safety regulations, ensuring safe working practices are followed at all times.

Work collaboratively with teachers, staff, and administration to support the overall upkeep of the school environment.

How to Apply

If you are a passionate educator ready to take the next step in your career and contribute to our vibrant school community, we would love to hear from you. Visit our website https://drayton-pri.oxon.sch.uk for the full job description and application form. Visits to our school are strongly encouraged. You will get to tour the whole school with our friendly class ambassadors, meet the staff team and experience our school in action as well as join the leadership team for an informal conversation. You can arrange a visit by emailing office.2560@drayton-pri.oxon.sch.uk

Application deadline: Friday 10th July, interviews on Monday 13th July.

Shortlisted candidates will be contacted by MyNewTerm email the same week, or following early applications, with interview day requirements.

Drayton Community Primary School is committed to safeguarding and promoting the welfare of all children and young people. All staff and volunteers must share this commitment. Successful candidates will be required to undertake all necessary safer recruitment checks, including an enhanced DBS (Disclosure and Barring Service) check. We reserve the right to carry out an online search as part of our due diligence on shortlisted candidates. References will be sought on shortlisted candidates before the interview.