Administrative Assistant/Receptionist 

Salary: NJC Pay Scale 2024 Grade 2, Point 5 £24,790 FTE  (£12,836 actual for term time plus one week working)

Hours of Work  22½ hours per week during term time (8.45am to 1.15pm Mon to Fri) + 1 week 

Purpose of the job: 

To provide daily administrative support in the school office. To communicate with staff, pupils, parents and all external visitors ensuring confidentiality at all times. 

Main Activities &  Responsibilities

• To serve as the friendly, welcoming face of the school for all visitors, responding to queries from staff, parents and visitors in person, by phone and email.  Contribute to maintaining the security of the site by ensuring visitors to the school are welcomed and signed in in accordance with Safeguarding procedures 

• Managing incoming calls, answering queries, transferring to the appropriate extension or taking relevant messages and ensuring accurate information is passed on to staff in a timely manner.

• Taking accurate messages and passing communications effectively and efficiently.

• Checking disclosure and barring service (DBS) information and ID for all visitors to site who will be unaccompanied in the building and updating the Single Central Record (SCR) accordingly. 

• Update registers following up unknown absences and monitor pupil absence

• Opening the post and distributing to members of staff as appropriate.

• Entering data into various school systems including updating the school website.

• Update emergency contact details for pupils and update pupil database with any changes for existing pupils requesting ID or proof of address if appropriate. Annual data collection from parents and update of MIS system.

• Maintain filing systems and filing of any paper records.

• Retrieving and posting pupil files when a child leaves the school.

• Updating and maintaining the online calendars and diaries and scheduling appointments.

• Using school systems to send correspondence to parents and other members of the school community including as governors and staff.

• Arranges meetings, including booking rooms, for external visitors such as social worker visits

• Supporting the administrator responsible for HR with recruitment and on-boarding of new staff.

• Receive and process goods and deliveries as per office procedures.

Other responsibilities

• To ensure all duties and responsibilities are discharged in accordance with the school’s health and safety at work policy

• To participate in the school’s performance management scheme, ensuring that performance standards and targets are set and met within the agreed time scale

• To undertake other reasonable duties commensurate with the grade of the post

Conditions of service

• The conditions of service are governed by the National Agreement on Pay and Conditions of Service, supplemented by local conditions as agreed by the school governors

Commensurate statement and Equal Opportunity

• The post holder will undertake any other duties required commensurate with the grade and seniority of the post. S/he will be expected to undertake all duties in the context of and in compliance with the Local Authority’s equal opportunities policies.

We reserve the right to bring the closing date forward.

Morley Memorial Primary School is committed to safeguarding and promoting the welfare of children and young people and expects all staff to share this commitment