Data & Cover Officer (Barking Abbey School & Eastbrook School Partnership)

Start Date: As Soon As Possible

 Scale S02 Pt 26-28 (£40,182-£42,060 (FT)) (subject to evaluation)pro rata salary, likely to be between approx. (£35,450-£37,107) subject to experience working days and continuous service 

35 Hours, term time only, plus ten days (Likely current working hours for this role are 06:30am-14:30pm to meet the needs of the School) Additional 10 days are subject to line manager and individuals discretion but at least 4 days are expected to be on GCSE & A Level Results Days.

Behind every well-run school day is a team working quietly and efficiently to keep lessons moving, staff supported and information accurate. Across Barking Abbey School and Eastbrook School, our Data and Cover function sits at the heart of daily operations — combining organisation, responsiveness and strong communication to make sure everything runs smoothly. We are looking for a Data & Cover Officer who enjoys working in a fast-paced environment, thrives on precision and collaboration, and wants to play a key role in strengthening systems, data integrity and operational excellence across our partnership schools

 We are seeking a professional, dedicated and highly organised Data & Cover Officer to join our established and supportive partnership team. This role will be primarily based at Eastbrook School, while working collaboratively as part of the wider central services team across both partnership schools.

This is an exciting opportunity for a proactive administrator who thrives in a fast-paced educational environment and enjoys working at the centre of school operations.

 About the Role

 As Data & Cover Officer, you will play a key role in ensuring the smooth daily running of the school by coordinating staff cover, maintaining accurate data systems and supporting timetabling and assessment processes.

A core responsibility of the role is organising daily cover arrangements — checking absence information each morning, allocating lessons efficiently and ensuring all staff have the information and resources needed to deliver high-quality teaching. Alongside this, you will work closely with the Data Manager to support MIS administration, pupil progress tracking, timetable processes and reporting.

You will be someone who communicates clearly, works collaboratively and is always looking for ways to improve systems, services and processes.

 Key Responsibilities

• Coordinate and publish daily cover arrangements, ensuring all lessons are staffed effectively
• Maintain accurate absence records and support monitoring of staff attendance systems
• Work closely with approved agencies to arrange emergency cover when required
• Support timetabling processes, rooming arrangements and option choices administration
• Maintain high-quality data records within Arbor and other school systems
• Assist with pupil progress tracking, reporting cycles and examination data processes
• Produce reports, analyse data and support departments with assessment information
• Provide administrative support as part of the partnership’s central services team

The Ideal Candidate Will Have

• Excellent attention to detail and strong organisational skills
• Confident communication skills and a collaborative approach to teamwork
• The ability to work calmly under pressure and meet tight deadlines
• Strong IT skills, particularly Microsoft Excel and data systems
• A positive “can-do” attitude and willingness to learn new processes
• The ability to manage multiple priorities in a busy school environment
• A genuine interest in developing knowledge of school data systems, timetabling and administration

Professional Development & Support

The successful candidate must be committed to professional development and CPD opportunities. In return, the partnership offers excellent support, guidance and hands-on experience to help you develop your expertise in school data systems, cover management and operational administration.

Why Join Our Partnership?

You will join a welcoming and supportive team where collaboration is central to how we work. This new role has been created to strengthen our partnership services, meaning you will have a real opportunity to shape processes, contribute ideas and make a meaningful difference to the daily experience of staff and students.

 Safeguarding

The partnership schools are committed to safeguarding and promoting the welfare of children and young people. All appointments are subject to enhanced DBS clearance and safer recruitment checks.

 Barking Abbey and Eastbrook school have been working together in partnership since September 2023. They will be formalising this arraignment through the formation of a hard federation for September 2026. Whilst this role is primarily based at one of our partnership schools, there is an expectation that the postholder will work collaboratively with colleagues in other schools in order to develop and enhance practice and increase operational efficiency. The partnership and collaborative working provide exciting opportunities for career development and improvement in each school