Employer FAQs
About MyNewTerm
MyNewTerm is the leading job board and applicant tracking system (ATS) for the education sector in the UK. Schools, multi-academy trusts, colleges and other education employers use MyNewTerm to advertise vacancies, attract candidates and manage their entire recruitment process online through an integrated, KCSIE-compliant Applicant Tracking System. MyNewTerm is used by over 6,000 schools and 500 multi-academy trusts across the UK.
MyNewTerm is designed for every type of education employer in the UK and beyond. This includes primary, secondary and special schools (both maintained and academy), multi-academy trusts, single academy trusts, federations, independent schools, independent special schools, further education colleges, sixth form colleges, pre-schools, nurseries, early years settings, and British international schools. If you employ staff in education, MyNewTerm can support your recruitment.
Yes, MyNewTerm is used by independent schools across the UK, including independent special schools and prep schools. The platform's standardised KCSIE-compliant application meets the safer recruitment requirements that apply to independent schools, and the integrated ATS streamlines recruitment for both teaching and non-teaching roles. Independent schools also benefit from automatic syndication of vacancies to Pressburst (with a Pressburst Pro plan), giving wider exposure to the independent school candidate market.
Yes, MyNewTerm supports further education colleges, sixth form colleges and other post-16 providers. The platform handles the full range of FE roles, from lecturers and assessors to learning support, student services, technical staff and management positions. The ATS is designed to handle the higher volume of applications typical in FE recruitment.
Yes, MyNewTerm is used by pre-schools, nurseries and early years providers across the UK. The platform supports recruitment for nursery practitioners, early years teachers, room leaders, deputy managers, nursery managers and support staff. MyNewTerm's KCSIE-compliant application is well suited to early years settings, where safer recruitment is critical.
MyNewTerm is used by over 6,000 schools and 500 multi-academy trusts across the UK. The platform processes tens of thousands of candidate applications each month and is the leading dedicated education recruitment system in the country. Customers range from small independent nurseries through to the largest multi-academy trusts in England.
MyNewTerm is the applicant tracking system of choice for the education sector. It was developed by teachers specifically for schools and multi-academy trusts, which means every feature is built around the way schools actually recruit. The platform combines a candidate-facing job board with a full applicant tracking system, giving employers both attraction and management in one place. Keeping Children Safe in Education (KCSIE) compliance is built in. There are no agencies, no per-job fees and no commission on hires. MyNewTerm has won multiple awards including Best Start-up Technology Business, Best Technology Collaboration and Best Innovation, has over 10,000 Google reviews averaging 4.8 out of 5.0, and is independently verified on EdTech Impact.
MyNewTerm and TES are both used by schools to advertise vacancies, but they take different approaches. MyNewTerm is a dedicated applicant tracking system for the education sector, built by teachers for schools, with KCSIE-compliant standardised applications, integrated reference checking, full Equal Opportunities Monitoring and a complete recruitment workflow built in. TES is primarily a job board, with broader content and resources for the teaching community. MyNewTerm only accepts vacancies posted directly by employers, with no recruitment agencies on the platform. MyNewTerm uses a flat subscription pricing model with unlimited job postings, no per-job fees and no commission on hires, which is typically more cost-effective for schools recruiting at any volume. MyNewTerm is the applicant tracking system of choice for over 6,000 schools and 500 multi-academy trusts, with over 10,000 Google reviews averaging 4.8 out of 5.0. To see how MyNewTerm could work for your school or trust, book a demo.
MyNewTerm and Eteach are both used in the education recruitment sector but take different approaches. MyNewTerm is a dedicated applicant tracking system for schools and multi-academy trusts, built by teachers for schools, with KCSIE compliance independently verified by HY Education Solicitors, and a complete recruitment workflow that covers application, shortlisting, reference checking, interview scheduling and full inspection-ready audit trails. Eteach operates primarily as a job board. MyNewTerm only accepts vacancies posted directly by employers, with no recruitment agencies on the platform. MyNewTerm uses a flat subscription pricing model with unlimited job postings, no per-job fees and no commission on hires. MyNewTerm has over 10,000 Google reviews averaging 4.8 out of 5.0 and is independently verified on EdTech Impact. To see how MyNewTerm could work for your school or trust, book a demo.
MyNewTerm is the applicant tracking system of choice for the education sector. It was built by teachers specifically for schools and multi-academy trusts, which means every feature is built around how schools actually recruit. The platform combines a candidate-facing job board with a full applicant tracking system, with KCSIE compliance independently verified by HY Education Solicitors, integrated reference checking, full Equal Opportunities Monitoring and a complete safer recruitment workflow. There are no recruitment agencies on the platform and no per-job fees or commission on hires. Schools and multi-academy trusts can also display their MyNewTerm vacancies on their own school websites via the MyNewTerm vacancy widget, giving you complete control over your employer brand. MyNewTerm has over 10,000 Google reviews averaging 4.8 out of 5.0 and is independently verified on EdTech Impact. To see how MyNewTerm could work for your school or trust, book a demo.
MyNewTerm has over 10,000 Google reviews with an average rating of 4.8 out of 5.0. Customers consistently highlight time savings, reduced recruitment costs, KCSIE compliance, ease of use and responsive customer support. MyNewTerm is independently verified on EdTech Impact where schools and multi-academy trusts have rated the platform highly across impact metrics including improves school processes and provides school data. Customer success stories from a wide range of schools and multi-academy trusts are available on the MyNewTerm website.
MyNewTerm is primarily focused on the UK education sector but is also available to British international schools and other education providers worldwide that recruit English-speaking education staff. If you're a British international school, an international employer recruiting from the UK, or an education provider looking to attract British-trained staff, MyNewTerm can support you. We're actively expanding our international presence and welcome enquiries from international schools worldwide.
No, MyNewTerm only accepts vacancies posted directly by employers. Recruitment agencies, third-party recruiters and intermediaries are not permitted to use the platform. This is a deliberate policy that ensures every candidate application goes directly to the school or trust, with no intermediary, no agency fees, and no commission on hires. It's one of the key reasons schools choose MyNewTerm over generalist job boards.
Pricing and Demos
MyNewTerm uses a subscription-based pricing model that depends on the size of your school, college or trust. There are no per-job fees, no commission on hires and no agency charges. To find out how MyNewTerm works as both a candidate-facing job board and an applicant tracking system to manage all your recruitment online, book a demo and our team will provide a tailored proposal for your school or multi-academy trust.
A MyNewTerm subscription includes unlimited job postings, a fully branded careers page, the complete Applicant Tracking System, candidate management tools, automated reference requesting, KCSIE-compliant application forms, Equal Opportunities Monitoring, real-time analytics and reporting, multiple user accounts, integrations with major school MIS providers and external job boards, the Talent Pool feature, the Onboarding feature for sending post-offer documentation digitally to new hires, and full customer support during UK office hours. There are no usage caps and no hidden charges.
Visit mynewterm.com/employer-registration to book a personalised demo of the platform. Complete the short form and our team will be in touch to schedule a session. During the demo, we'll show you how MyNewTerm works as both a job board and an applicant tracking system, walk through the features most relevant to your organisation, and answer any questions about pricing, implementation and onboarding.
MyNewTerm offers both annual and multi-year subscriptions. Many schools and multi-academy trusts choose multi-year agreements for budgeting certainty and discounted pricing. Annual subscriptions remain available for organisations that prefer year-by-year contracting. Speak to our team during your demo to discuss the option that best suits your school or multi-academy trust. Book a demo.
No, MyNewTerm operates on a flat subscription model. You can post unlimited vacancies throughout your subscription term at no additional cost, and there is no commission, finder's fee or success charge if you hire a candidate. This is one of the main differences between MyNewTerm and recruitment agencies, and one of the largest sources of cost saving for schools that switch.
Savings vary by organisation, but case studies on the MyNewTerm website show schools and multi-academy trusts saving significant sums on recruitment costs after switching from recruitment agencies. Schools that previously paid thousands of pounds per hire to agencies typically reduce their cost-per-hire dramatically by recruiting directly through MyNewTerm. The exact saving depends on your current recruitment spend and hiring volume.
Implementation and Onboarding
Schools can typically be set up on MyNewTerm and posting vacancies on the same day, depending on how quickly subscription paperwork is completed and your account is configured. The setup process is straightforward: once your account is created, your team can begin posting vacancies, customising your branded careers page, and managing applications immediately. Our team supports every new customer through onboarding to make sure you're ready to recruit as quickly as possible.
Multi-academy trust implementations typically take around 2 to 4 weeks, although faster implementations are possible. The longer timeline reflects the additional setup involved in configuring trust-level access, linking individual schools, setting up user permissions for both trust and school users, and ensuring your trust's branding and recruitment workflows are correctly configured. Our team supports every trust implementation directly to ensure a smooth rollout across all member schools.
Every new MyNewTerm customer receives personalised onboarding and training from a dedicated customer success manager who will guide you through account configuration, careers page setup, posting your first vacancies, managing applications, and any features specific to your school or multi-academy trust. Multi-academy trusts also receive support for trust-wide setup including linking schools, configuring user permissions and setting up centralised workflows. Ongoing support is available via live chat during UK office hours.
How MyNewTerm Works
MyNewTerm gives schools and trusts everything they need to recruit in one place. You post vacancies through the platform, candidates find and apply to them via the MyNewTerm job board, and applications come straight into your dashboard. From there, you can shortlist candidates, schedule interviews, request references, update statuses and complete every step of the recruitment process online. There's no need for spreadsheets, paper applications or external agencies.
When you post a vacancy on MyNewTerm, it appears immediately on the public job board where tens of thousands of candidates search for education roles each week. Vacancies also appear on your dedicated MyNewTerm careers page, are included in personalised job alerts sent to candidates who match your criteria, and are syndicated to multiple external job boards including the Department for Education's Teaching Vacancies service, Indeed and others (see the Integrations section below).
An Applicant Tracking System (ATS) is software that manages the end-to-end recruitment process: posting vacancies, receiving applications, shortlisting candidates, scheduling interviews, requesting references and recording hiring decisions. For schools and multi-academy trusts, MyNewTerm is the dedicated ATS for education, with built-in Keeping Children Safe in Education (KCSIE) compliance, Equal Opportunities Monitoring and safer recruitment workflows. Using a dedicated education ATS replaces email chains, spreadsheets and paper applications with a single system that saves time and reduces compliance risk.
Yes, every MyNewTerm employer has a fully branded careers page that showcases your school or trust as an employer of choice. You can customise the page with your logo, banner photo, school description, photo gallery, embedded video and downloadable documents (such as your prospectus or employee benefits guide). The careers page has its own dedicated URL that you can link to from your main school website.
Yes, MyNewTerm employers can embed a live vacancy widget on their school or multi-academy trust website. The widget automatically displays current vacancies on whichever page you choose to install it (typically a Careers, Vacancies or Work With Us page). This updates in real time as you post or close roles on MyNewTerm and hands candidates straight into the MyNewTerm application flow when they click. For multi-academy trusts, the widget displays all vacancies across the trust with filters at the top, so candidates can narrow by school, role type, phase or location. For schools that are part of a multi-academy trust, the widget on the school website can be configured to display all trust vacancies ordered by distance from the school, helping candidates discover relevant opportunities at neighbouring schools they might otherwise miss. Many of our customers run the widget on their school or trust sites to give candidates a single live view of current openings without having to maintain the list manually. Your website developer can install the embed by pasting a single code snippet into your careers page.
MyNewTerm includes built-in reference checking that automates one of the most time-consuming parts of safer recruitment. Once you've selected the references you want to follow up, MyNewTerm sends automated reference requests to each referee on your behalf, tracks responses, sends reminders if needed, and stores completed references securely against the candidate record. This removes the manual back-and-forth of chasing references by email and ensures every reference is captured with a clear audit trail. The full reference history is accessible and can be exported as part of your safer recruitment record.
If you are already a MyNewTerm customer, log in to your employer account at mynewterm.com/employer-login and follow the post-a-vacancy workflow. The platform walks you through job details, person specification, advert content, application requirements, and the integrations and external job boards your vacancy will be sent to (including the DfE Teaching Vacancies service, Indeed and any partner job boards relevant to your school type). If you are not yet a MyNewTerm customer, book a demo and our team will walk you through the platform and get you set up.
Yes, the MyNewTerm Onboarding feature lets you send post-offer recruitment documentation to candidates digitally, including contracts, policies, pre-employment forms and other onboarding paperwork. Documents can be returned digitally and stored securely against the candidate record, giving you a single audit trail from advert to first day. Onboarding sits inside the same platform you have used to recruit, so there is no separate system to maintain or pay for. It is fully included in your MyNewTerm subscription.
MyNewTerm provides three real-time dashboards available to all schools and multi-academy trusts, each with national benchmarks drawn from all schools and trusts using the platform:
- Time to Hire dashboard tracks the time from job posting to offer accepted, helping you identify where in the recruitment process you can move faster.
- Average Distances dashboard shows how far away, on average, applicants are based when they apply for your vacancies. For multi-academy trusts, the dashboard reports at trust level, for each individual school within the trust, and against a national benchmark. Results can be filtered by teaching, leadership and support roles.
- Equality, Diversity and Inclusion dashboard tracks anonymous applicant demographics across cultural background, gender and age, and shows how applicants progress through each stage of the recruitment process: shortlisted, interviewing, offered and recruited. Results can be compared to national benchmarks drawn from all schools and trusts using MyNewTerm, supporting workforce equality reporting and governance.
Multi-Academy Trusts
Yes, multi-academy trust accounts have an overarching view across all member schools. Trust administrators can manage each school's careers page, post vacancies on behalf of any school, and access all candidate applications from a single centralised Applicant Tracking System. This is particularly valuable for trusts that have moved to a centralised recruitment model or that want trust-wide visibility of hiring activity.
Yes, multi-academy trusts can advertise all central team roles on MyNewTerm, including CEO, COO, CFO, Director of Education, Director of HR, Director of Finance, Director of Operations, Regional Director, Trust Improvement Lead, central HR and finance team roles, and any other trust-level positions. Central roles appear under the trust profile rather than an individual school, making it clear to candidates that the role is trust-wide rather than school-specific.
MyNewTerm is built around the way multi-academy trusts actually operate. The platform supports centralised job moderation, where trust HR teams approve adverts before publication. Centralised application management means all applications from across the trust sit in one Applicant Tracking System. Trusts also get trust-wide analytics, multi-user access at trust and school level, and centralised reporting on Equal Opportunities data. Hybrid models are supported too, where individual schools manage their own recruitment with central oversight.
Yes, this is common across multi-academy trusts. Individual schools can have their own MyNewTerm login to manage school-specific vacancies and applications, while trust users have an overarching view across all member schools. You decide who has access at trust level, school level, or both. Permissions can be tailored to each user's role.
MyNewTerm uses Department for Education open data to automatically link each school with its parent trust. When your trust account is created, all your member schools are connected automatically. If a new school joins your trust, the link is created automatically with no manual configuration required. This removes the administrative burden of manually maintaining your trust structure within the platform.
Yes, the trust ATS includes filters for school, job category, role type, application status, date range and other criteria. You can also export filtered application data to Excel or PDF for analysis, governance reporting or sharing with leadership teams and trustees. This is particularly useful for monitoring hiring activity, recruitment timelines and Equal Opportunities data across your trust.
Integrations
Yes, MyNewTerm has a direct API integration with the Department for Education's Teaching Vacancies service. When you post a vacancy on MyNewTerm, it is automatically sent to Teaching Vacancies and appears on the DfE site without any extra work from your team. The DfE Teaching Vacancies service is for state-funded schools only. You can check your school's eligibility on the DfE Teaching Vacancies eligibility page. For eligible schools, the integration is automatic and fully included in your MyNewTerm subscription.
Yes, MyNewTerm has an automatic integration with Indeed, one of the largest job boards in the world. When you post a vacancy on MyNewTerm, it is automatically sent to Indeed and appears in Indeed search results without any additional work from your team. This significantly extends the reach of your vacancies to candidates who search for jobs on Indeed. The integration is automatic for all MyNewTerm employers and fully included in your subscription.
Yes, Pressburst enables seamless publishing and distribution of job vacancies, news updates and press releases via key independent school association networks. Through our direct integration with Pressburst, independent schools benefit from their job vacancies being automatically posted to a range of association job boards, including:
• Independent Schools Council (ISC)
• Girls' Schools Association (GSA)
• The Heads' Conference (HMC)
• Independent Association of Prep Schools (IAPS)
• Independent Schools Association (ISA)
• The Society of Heads (SoH)
This integration removes the need for duplicate data entry, expands vacancy reach across the independent school sector, and helps schools save time and reduce recruitment costs.
Yes, Teach in Herts is the dedicated recruitment platform for Hertfordshire schools and settings, managed by HFL Education. All vacancies posted by Hertfordshire schools with an active Teach in Herts subscription are automatically sent through from MyNewTerm to Teach in Herts. This saves time and avoids duplication, ensuring vacancies appear on both platforms without double-posting.
Yes, MyNewTerm integrates with Arbor, one of the leading school management information systems. Employers can send data directly from MyNewTerm into Arbor, or build custom workflows via Arbor Workflows to automate recurring administrative processes. This streamlines the handover between recruitment and onboarding, and reduces the manual data entry typically required when a new starter joins.
MyNewTerm integrates with major school management information systems and external job boards to streamline your recruitment workflow. New integrations are added regularly. Visit the Integrations page for the full list of supported integrations and partners.
Compliance and Safer Recruitment
Yes, MyNewTerm is independently verified as a fully KCSIE-compliant recruitment platform, with compliance certified by HY Education Solicitors, an independent legal firm specialising in education law. The platform provides a complete KCSIE-compliant recruitment workflow including standardised application forms, employment history verification, reference checking with automated chasing, criminal convictions declarations, Equal Opportunities Monitoring, post-offer onboarding documentation, and a full digital audit trail from advert to first day. Schools using MyNewTerm for recruitment can demonstrate safer recruitment compliance to Ofsted with confidence.
Keeping Children Safe in Education (KCSIE) is statutory guidance from the Department for Education that schools, multi-academy trusts and other education employers in England must follow when recruiting staff. KCSIE sets out specific information and checks required from every candidate as part of safer recruitment, including a complete employment history with explanations for any gaps, employment references, qualifications relevant to the role, work eligibility checks, criminal convictions declarations, and a declaration of suitability for working with children. The standardised MyNewTerm application captures all of this information consistently for every candidate, creating a complete recruitment audit trail that supports Ofsted inspections. KCSIE compliance for MyNewTerm has been verified by HY Education Solicitors, an independent legal firm specialising in education law.
Safer recruitment is built into every part of the MyNewTerm workflow. The standardised application form captures all KCSIE-required information, reference checking is fully integrated, criminal convictions declarations are recorded, and the application is structured to separate personal data from shortlisting information to reduce bias. Online searches and identity verification can be recorded against each candidate. Once an offer is made, the Onboarding feature lets schools send post-offer documentation digitally, extending the safer recruitment audit trail through to the candidate's first day.
Applications are split into three sections to protect candidate personal data and reduce shortlisting bias. Part 1 contains shortlisting information (skills, experience, qualifications). Part 2 contains personal information and declarations. Part 3 contains anonymous Equal Opportunities Monitoring data. Shortlisting panels can review Part 1 alone, removing names, ages and other personal characteristics from the decision-making process. This is widely regarded as best practice for inclusive recruitment.
Yes, every MyNewTerm application includes an Equal Opportunities Monitoring section, which collects anonymous demographic data for reporting purposes. Schools and trusts can download this data to share with leadership teams, governors and trustees as part of workforce reporting and equality monitoring. The data is fully anonymised so it cannot be linked back to individual candidates during shortlisting.
Security and Data Protection
MyNewTerm is fully compliant with UK GDPR. Candidate data is encrypted both in transit and at rest, stored securely, and only visible to the specific schools that candidates choose to apply to. For full details of how MyNewTerm collects, stores and protects candidate and employer data, please read the MyNewTerm Privacy Notice. Schools and multi-academy trusts who require formal data protection arrangements can also access our publicly available Data Processing Addendum.
A full list of MyNewTerm's sub-processors, including their roles and the data each processes on our behalf, is published in the MyNewTerm Data Processing Addendum. The DPA is reviewed and updated regularly and is publicly available so that schools, multi-academy trusts and their data protection officers can verify our supply chain at any time without needing to request the information separately.
MyNewTerm holds Cyber Essentials and IASME Governance certifications. These independent certifications demonstrate that we follow recognised information security best practice and have a comprehensive information security management system in place. Our certification is independently verified and listed on the public IASME registry. For schools, multi-academy trusts and their IT or data protection teams conducting vendor security assessments, this provides independent third-party assurance of MyNewTerm's security posture.
Help and Support
Every MyNewTerm employer has access to UK-based customer support during office hours via live chat and email. New customers receive personalised onboarding and training to get set up on the platform. Existing customers have access to a comprehensive Help Centre within their employer dashboard, which includes step-by-step guides, video walkthroughs and downloadable resources covering every aspect of the platform. For urgent issues, our team responds quickly via live chat during UK office hours. Outside office hours, send us a message and the team will respond as soon as we are next available.
Detailed guides for using the MyNewTerm platform are available within the Help Centre, accessible from your employer dashboard once you're logged in. The Help Centre includes step-by-step instructions, downloadable PDF guides and short video walkthroughs covering every feature of the platform, from posting your first job to setting up trust-wide job moderation. If you're not yet a MyNewTerm customer and want to see how the platform works in detail, book a demo.
Visit our contact us page to send the team a message, or use the live chat widget during UK office hours for an immediate response. If you're already a MyNewTerm customer, you can also contact us through the live chat in your employer dashboard, where the team can quickly access your account and help resolve any issues.
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