Main Duties:

Purchasing

§  To assist with the day-to-day purchasing of goods and services

§  To provide support to budget holders and other staff using the purchasing system

§  To ensure that all invoices and orders are appropriately authorised prior to release

§  To ensure that all supplier invoices are matched to approved purchase orders, where applicable, authorised and coded prior to being entered onto PSF and released for payment

§  To reconcile the open item balances against supplier statements as required

§  To monitor supplier open item balances to identify any overdue payments or debit balances and to resolve any issues

§  To maintain the register of invoices received but not yet approved

§  To monitor the commitments and ensure these are cleared down as appropriate on a timely basis.

Cashless Systems

§  To manage the school shop and online payments processor.

§  To maintain the cashless system working with staff, parents/carers and external providers as necessary, covering catering, school trips and other school sales

§  To produce reports for trip/offer leaders of payments received and outstanding payments as requested.

§  To monitor overdrawn catering accounts and chase payment as required

§  To maintain the offers on the school shop and produce sales reports as required

§  To produce guidance notes for parents/carers and users of the cashless system and keep updated as required.

School Trips

§  To approve and administer budgets for all school trips.  

§  To ensure that all transactions related to trips are recorded on the school finance system.

§  To reconcile trips once they have returned and provide a copy of the completed trip budget to the trip leader

Pupil Premium

§  To be the primary contact for pupil premium queries, and maintain the pupil premium inbox

§  To work with the Pastoral Deputy and Admissions Officer as necessary

§  To organise the relevant checks with Oxfordshire County Council to confirm eligibility for free school meals and Ever 6

§  To maintain student eligibility on SIMS and keep accurate records of expenditure on individual pupils

§  To manage the issue of Free School Meal (FSM) vouchers as necessary including maintaining appropriate databases eg Wonde

§  To reconcile FSM voucher reclaims where applicable, ensuring compliance with relevant scheme conditions and deadlines

§  To manage the issue of school uniform vouchers as required, and monitor student spend against the vouchers

§  To manage the relationship with the school uniform supplier as required.

Other

§  To ensure that lettings income has been accurately recorded on the finance system

§  To produce monthly aged debt reports and chase as appropriate

§  To maintain the finance and payroll email accounts and respond to queries in a timely manner.

§  To provide guidance and support to budget holders

§  To undertake other such duties as required from time to time by the Finance Manager or Chief Financial Officer.

Please use the Supporting Statement section of the Application form to demonstrate how your skills and experience meet the requirements of the Person Specification. 

Further details and a Person Specification are included in the attached Job Details.