Clerk to Governors - (Romsey Local Governing Body & 2 Trust Committees (ARC andGCS))

Grade E - £4,471.45 - £4,901.50 Actual Annual Salary, (£32,149 - £35,241 FTE) - Actual salary dependent upon experience

The salary has been averaged out at 6 hours per week for 39 weeks per year (total of 234 hours per year) which allows time to cover all meetings and associated training, however the work will not be evenly distributed due to the nature of the role.

Meetings are normally held on Tuesday and Thursday evenings from 5pm to 7pm.

Current scheduled Romsey LGB meetings are - 16/1/25, 13/3/25, 1/5/25, 3/7/25

This post is based at The Gateway Trust office, The Romsey School however there may be flexibility needed as part of this post to work in other schools within the Trust if required. Some time working from home may also be possible.

The Gateway Trust are currently seeking to appoint a Clerk to provide effective administrative support to the Romsey School Local Governing Body and 2 Trust Committees (Audit & Risk Committee and Gateway Central Services). Working in partnership with our Chair of Trustees, LGB Chair, Governors and Headteacher, your key responsibilities will include:

• scheduling meetings and preparing agendas
• taking and distributing minutes
• providing administrative, procedural and legislative support to the Local Governing Body

These meetings are held in term time, largely on a Tuesday and Thursday evenings from 5-7pm. While the meeting dates are set in the calendar, the wrap around admin support can be done flexibly around the scheduled meeting times. The salary has been averaged out at 6 hours per week for 39 weeks per year (total of 234 hours per year) which allows time to cover all meetings and associated training, however the work will not be evenly distributed due to the nature of the role. There may be a requirement to work additional hours occasionally during the year to cover any adhoc meetings or panels. These will be paid as overtime.

We are looking for candidates who:

• Can take accurate minutes and maintain efficient record keeping systems
• Has experience of writing agendas and servicing meetings
• Can manage their own time effectively
• Is comfortable chasing busy people to ensure deadlines are met
• Is highly organised with good attention to detail
• Has excellent admin, communication and IT skills
• Is confident in taking the initiative to find relevant information on behalf of the Governing Body
• Has a willingness and flexibility to work at times convenient to the governing board
• Can remain impartial and maintain confidentiality at all times

(Please see Person Specification and Job Description for further details).

In return, The Gateway Trust will provide you with:

• Access to the staff benefits programme which includes the ‘cycle to work’ scheme
• Focus on staff wellbeing, including 24/7 Employee Assistance Programme, free flu vaccination and eye care vouchers
• Discounted lunches from our excellent in house kitchens on our School Sites
• Access to an Employee Discount for our on-site nursery, Little Sunlights
• On-site, free staff car parking

We would love to hear from you If you are an experienced Clerk or Governance Professional, or if you are  someone who can offer the key skills and experience required and would be excited to learn and develop in the role.

Please submit your application as soon as possible as we reserve the right to interview exceptional applicants before the closing date.