We are seeking to appoint an Administration Assistant, with immediate effect, to join our warm, welcoming and supportive school community. This is an important role within the school, providing high-quality administrative support and acting as a key point of contact for pupils, parents, staff and visitors. The successful candidate will be organised, approachable and committed to contributing positively to the daily life of the school.

The working hours for this role are 12 hours per week, 08:30–16:00 on Fridays, plus one additional morning per week, to be agreed in line with the availability of the successful candidate.

Visits to the school are welcomed and encouraged. Please contact the school office to arrange a visit or to have an informal discussion about the role. To apply, please complete the application form via MyNewTerm.

The School Office Administration Assistant will:

·         Be the first point of contact for visitors and parents – answering queries, resolving problems and making decisions where appropriate

·         Ensure attendance, registers and child details are correct and accurate

·         Liaise with other staff, pupils, parents/carers and external agencies 

·         Develop and maintain record and information system.

·         Produce, and respond to, correspondence 

·         Support the administrative and/or finance function within the school, including staff and systems.

·         Track debts and ensure payments are made in a timely manner following policy and good practice. 

·         Monitor support systems, procedures and policies 

·         Prepare and complete documents and returns in relation to admissions and registration procedures and transfers to other schools

·         Provide support, advice and guidance on administrative issues to senior staff, governing body and others

·         Update website as needed

·         Provide assistance to the Headteacher and Office Manager

·         Support the Headteacher and Office Manager in the area of health and safety

·         Ensure all asset management is up to date

·         Contribute to marketing and promotion of the school  

·         Attend any training courses relevant to the post, ensuring continuing, personal and professional development.

·         Have the ability to present oneself as a role model to pupils in speech, dress, behaviour and attitude.

The post holder may undertake any other duties that are commensurate with the post.

The post holder has common duties and responsibilities in the areas of:

Administration, Quality Assurance, Communication, Professional Practice, Health & Safety,  Equality & Diversity, Confidentiality

Health and Safety 

·         Comply with the requirements of the Health and Safety at Work Regulations

·         Take reasonable care for the Health and Safety of yourself and others

·         Co-operate with the school in ensuring that Health and Safety responsibilities are carried out

·         Ensure documentation is up to date and compliant

·         To perform duties in line with Health and Safety and COSHH regulations and take action where hazards are identified, report serious hazards immediately to Head Teacher or other nominated person.

Knowledge

·         An understanding of administrative systems and procedures within a school or similar public-facing organisation

·         Knowledge of safeguarding and child protection principles (or a willingness to undertake training)

·         Awareness of data protection requirements, including GDPR and confidentiality in an educational setting

·         Basic understanding of attendance, admissions, and pupil records processes

·         Knowledge of health and safety requirements relevant to a school environment

Skills

·         Strong organisational skills with the ability to manage competing priorities in a busy, fast-paced environment

·         High level of accuracy and attention to detail when handling records, correspondence, and data

·         Confident IT skills, including Microsoft Office (Word, Excel, Outlook) and the ability to learn school management systems (e.g. Arbor, Parent Pay)

·         Excellent communication skills, both written and verbal, with the ability to communicate professionally with parents, staff, pupils, and external agencies

·         Ability to work calmly under pressure and respond appropriately to interruptions and changing demands

·         Strong interpersonal skills, demonstrating warmth, discretion, and professionalism at all times

·         Ability to work both independently and as part of a wider administrative and school team

·         Sound judgement and the ability to handle sensitive information with tact and confidentiality

Key Contact and Relationships

Daily contact with the Headteacher, staff, children and families.  General contact with other school staff and suppliers. 

Safeguarding

To track and book all training for staff to ensure safeguarding compliance is met

The school is committed to safeguarding and protecting the welfare of children and young people and expects that all staff share this commitment. An enhanced DBS check and other pre-appointment checks will need to be returned prior to commencement of employment.