PURPOSE OF JOB:

• The Exams Officer is responsible for the schools smooth running of both internal and external examinations. The officer will act as the liaison between the school and external examination bodies. They will be familiar with the requirements and regulations placed on schools by both awarding bodies and the Joint Council for Qualifications (JCQ) and will ensure that the school is compliant with these before, during and after examination period.

• To provide a full administration service for school office under the direction of the School Business Manager.

DUTIES:

Exams Officer        

• Responsible for the administration and organisation of both public and internal examinations for the school and for the management and maintenance of associated school data (external exams including, KS4 and KS5)
•         Responsible for the administration and organisation of university entrance examinations run in support of students’ applications to university
•          Liaise with HOD’s in finalising student entries, ensuring timely return of disseminated paperwork
•          Responsible for the submission of examination registrations, entries, forecast grades and coursework marks for external exams to the Awarding Bodies for all public exams
•         Arrange for all internal and external examinations including rooming, timetabling, deployment and management of invigilators and dissemination of information to staff, students and parents with JCQ guidelines and school policy, liaising with other staff as necessary
•          Remedy any exam clashes and make appropriate provisions for students within JCQ guidelines.
•          Receive, check, sort and secure external examination papers as they arrive and be responsible for examination stationery in line with JCQ regulations
•         Check, pack and arrange the despatch of all external examination papers by relevant authorised means
•       Ensure exams are conducted to the standards required by the JCQ
•          Be responsible for the daily running of public examinations including the set-up of venues, seating plans, candidate numbers and also organising all requirements of any practical exams
•          Brief students on examination systems, procedures and conduct
•          To produce guidelines for staff and students, including exam session conduct, guidelines to all students and staff
•          To ensure internal exams/assessment timetables are sent out in a timely manner.
•          To collate and distribute statements of entry to students and exam timetable
•          Collaborate with SENCO in making appropriate access arrangements for students with special educational needs; ensuring provision for students with access arrangements and special consideration requests are implemented.
•          Monitor exam attendance and take appropriate action in liaison with pastoral support.
•          Arrange logistics for Results Days, including staffing, printing of results, appropriate materials available for appeals (including school appeals procedures)
•          Arrange re-marks, reports and enquiries about exam results with the examination board; to manage access to script requests and to ensure information on all these services is available to staff and students.
•          Provide relevant statistics on examination entry and examination results to the Senior Leadership Team and to other colleagues as required.
•          To ensure there is a full complement of trained exam invigilators and to manage the work of other staff who are deployed during the exam season
•          To ensure release of exam results, deal with queries and requests for re-marks
•          To manage the distribution of exam certificates
•          To analyse and provide exam data as required
•          To manage the overview of exam budgets for exams entries, acting between HoDs and the school Business Manager to ensure funding is correctly allocated for entries
•          Recruit, train and manage invigilators as required
•          Be flexible with working hours during exam seasons

•        Responsible for all aspects of internal assessments. Creating marksheets, recording data, running/printing reports etc. 

Administrator

• To work under the direction of the School Business Manager in all administration tasks that are required.

•          Maintain confidentiality working to GDPR.

•          To cover front reception when required.

•          Play a full part in the life of the school community, support the school’s priorities and ethos and encourage staff and students to follow this example.
•          Undertake personal professional development activities, as agreed

•          Ensure front line enquiries from staff, pupils, parents and visitors are dealt with promptly

•          Processing all admission applications

•          Competent with MIS system

•          To ensure data is updated and maintained within Alps

•          Responsible for ParentPay and the daily operations of ParentPay. Eg, debt reminders, trips, new users (students and staff), refunds, registering student and staff biometrics, FSM etc.

•          Producing student ID’s.

•          Sorting deliveries, checking delivered good against delivery note and against purchase order.

•          Supporting admissions with data input onto MIS system.

•          Managing and arranging teaching cover and duty cover.

•          Providing first aid when required

•          Assisting students in reflection room with equipment requirements or toilet breaks.

•          Attending break/lunch duty.

•          Taking staff briefing notes twice a week. 

TRAINING AND DEVELOPMENT

•          Undertake training as appropriate for the role

•        Be familiar with training on offer for other members of staff involved in examinations (e.g. invigilators), signposting these where appropriate