Job Purpose

 The Executive Assistant will provide full executive support to the Senior Leadership Team, including leading on the administration requirements arising from their responsibilities. The role involves establishing, maintaining, and promoting good relationships with all stakeholders, and providing high-level professional support to the SLT.

Main Responsibilities 

•Deal with enquiries from parents, staff, and all stakeholders, acting as a link between them and the SLT.

•Assist the SLT in organising their administrative workload, recommending items to be dealt with in order of priority, and ensuring timely responses.

•Coordinate the diaries for all the SLT members, arranging appointments where needed

•Make travel/training arrangements for the SLT.

•Provide care for their visitors, including refreshments.

•Assemble and prepare papers required by SLT members for meetings, reports, or information requests.

•Handle all confidential correspondence with discretion.

•Assist with the management of the school's social media.

•Manage projects on behalf of the SLT.

•Ensure that daily and strategic goals are reached by problem-solving as appropriate.

•Communicate on behalf of the SLT, using discretion and tact to ensure professional responses.

•Schedule and facilitate meetings, including preparation, and circulation of agendas and minute-taking ensuring follow-up on all previous meeting actions.

•Manage key documents, such as minutes, timetables, Rota's etc.,

•Ensure the maintenance of clear and effective filing, records, and other systems.

•Support the organisation and detailed planning of special events, such as school productions.

•Foster links between the school and the local community.

•Carry out research for the SLT members as required.

•Maintain a high degree of confidentiality regarding issues concerning staff, strategic changes, and pupils.

•This role may incur some out-of-hours work by agreement.

The duties and responsibilities in this job description are not restrictive and the post-holder may be required to undertake any other duties that may be required from time to time in line with the role. Any such duties should not however substantially change the general character of the post. It is anticipated that this job description will change over time in accordance with the needs of the role. The role holder will be consulted on any proposed amendments. It should not however substantially change the general character of the post. It is anticipated that this job description will change over time in accordance with the needs of the role. The role holder will be consulted on any proposed amendments.