Careers Administrator

Scale: Scale 4 - SO1 (*determined by the successful candidate’s qualification profile and experience) -  1 year contract in the first instance

HOURS & PAY:   41 weeks per year, 8am – 4:30pm Monday to Friday (39 weeks term time, 5 days for August exam results and remaining 1 week as agreed with the school). 

Purpose of Job:

The Sydney Russell School is proud to offer a superb Personal Development (PD) provision, which has been carefully curated and developed over the years.

Careers education, information, advice and guidance has a significant role within the wider PD provision, with the school upholding the highest standards for all students across the school, reflected in consistently high performance against the Gatsby Benchmarks.

The Sydney Russell School’s careers provision has been recognised across wider London networks as exemplary, as we are seeking to recruit a highly skilled, dedicated Careers Administrator to join our highly successful team.

Working as part of the school’s Personal Development team and specifically supporting the Director of Careers in the planning, co-ordination and delivery of the careers programme, the successfully appointed candidate will play a key role in the successful delivery and further development of the school’s provision.

 MAIN ACTIVITIES:

• Student Destinations & Progression
•  Support students with post-16 and post-18 applications, including sixth forms, colleges, T Levels, apprenticeships and higher education (UCAS)
• Track and monitor student progression from Year 11 (and Year 13 where applicable) into sustained education, employment or training
• Follow-up with students who have not secured confirmed destinations, particularly those at risk of becoming NEET
• Maintain accurate and up to date destination data in line with statutory and local authority requirements
• Attend GCSE and A Level results days, parent’s evenings and other enrichment activities where appropriate
• Liaise with external agencies and the local authority to support vulnerable learners
• Support the development and monitoring of student career action plans following guidance interviews

 Work Experience

• Oversee the school's work experience programme (Year 10 & Year 12 in the first year)
• Liaise with BEP (Trident) to ensure secure appropriate placements for students
• Maintain accurate records of placements, employer contacts and risk assessments
• Ensure all safeguarding, health and safety, and insurance requirements are met
• Support students in preparing for placements, including CV writing and workplace expectations
• Provide support sessions for parents/carers
• Monitor and evaluate placements, gathering feedback from students and employers
• Provide follow-up support to students to reflect on learning and skills development

 Careers Guidance Support

• Coordinate access to qualified, impartial and independent careers advisers (if not L4/L6 trained*)
• Organise and manage careers interview schedules
• Maintain accurate records of careers guidance interactions
• Assist students in researching career pathways, entry requirements and progression routes
• Provide administrative support for the Year 9 options (Key Stage 4 preferences) process
• Support the delivery of careers events, employer talks and progression workshops
• Contribute to ensuring compliance with statutory careers guidance and Gatsby Benchmarks
• Contributing to the wider careers provision across the school

 Employer & Provider Engagement

• Develop and maintain positive relationships with local employers, training providers, colleges and universities
• Coordinate careers fairs, employer engagement activities and apprenticeship events
• Support compliance with Provider Access Legislation (Baker Clause)
• Maintain a database of employer contacts and partnership activity

Wider Contribution to the School

• Attend/present information at open evenings, parent’s evenings and other events as required
• Coordinate student questionnaires and feedback, with a focus on the suitability of activities, and an evaluation of the understanding of the content
• Coordinate parent drop-in sessions/bulletins to keep them up to date with labour market information
• Contribute to whole-school enrichment activities and employability initiatives
• Using IT for administrative tasks, such as recording interactions with and tracking students
• Assist in planning a range of external trips and visits to promote aspirational progression destinations to students
• Keeping up to date with labour market information, legislation, and professional and academic developments by visiting employers, training providers and CPD training events run by educational and professional bodies
• When appropriate, and subject to successful induction period, be willing to undertake relevant training to become a qualified CEIAG advisor
• Contribute to the continuous improvement of the school’s careers programme

 All staff are responsible for promoting and safeguarding the welfare of students by always ensuring compliance with the school’s Safeguarding and Child Protection Policy. All staff must report any actual or potential risks to the safety or welfare of students to the Designated Safeguarding Lead. This document summarises the main responsibilities of the post.

Review Arrangements -  

The details contained in this job description reflect the content of the job at the date it was prepared.  It should be remembered, however, that over time the nature of individual jobs will change, existing duties may no longer be required and other duties may be gained without changing the general nature of the duties or the level of the responsibility entailed.  Consequently, the school will expect to revise the job description from time to time and will consult with the post holder at the appropriate time.

 Conditions of Employment

• The above responsibilities are subject to the general duties and responsibilities contained in the written statement of conditions of employment (The contract)
• The post holder is required to support and encourage the school’s ethos and its objectives, policies and procedures as agreed by the governing body

• To uphold the school’s policy in respect of child protection matters
• Will be subject to the National Agreement on Pay and Conditions of Service, supplemented by local conditions as appropriate and all relevant statutory and institutional requirements
• The post holder may be required to perform any other reasonable tasks after consultation

This Job Description allocates duties and responsibilities but does not direct the particular amount of time to be spent on carrying them out and no part of it may be so constructed. This Job Description is not necessarily a comprehensive definition of the post.  It may be subject to modification at any time after consultation with the post holder. All staff will be expected to participate in the school’s performance management scheme.