POSITION: Main Office Administrator

SCALE: ATP&C Scale 4 point 7-10

HOURS & PAY: 35 Hours per week, term time only plus 2 weeks in the summer holiday

Actual salary £27,389-£28,585

Closing Date: Friday 20^th March 2026.

PURPOSE OF ROLE:

To provide a full administration service for the main office under the direction of the School Business Leader.   This to include:

MAIN ACTIVITIES:

Take responsibility for:

• ·         All trip costs – Liaising with parents to ensure income is received.
• ·         Dinner money – ensuring children remain in credit and liaising with parents where necessary

 Trips Events Coordination

• ·         Booking of trip
• ·         All transport including TfL if eligible for free
• ·         Adding trip to Bromcom and chasing all debt
• ·         Working with team in confirming staffing
• ·         Populating Risk Assessments for all trips
• ·         Creating and distributing packs with all necessary detail on the day of each trip

 Coordination of minibuses

• ·         Internal bookings of school minibuses, liaising with staff
• ·         Ensure Tax, MOT and servicing is completed on time
• ·         Arrange any repairs that are required with local garage

 Data inputting

• ·         Working with different departments to record TA data

 16+Admin

• ·         Working with 16+ team to arrange transport for students who access lessons off site.
• ·         Provide admin support to the Head of 16+ with admissions on Applicaa

 Uniform Shop

• ·         Order all stock
• ·         Keep uniform website up to date with stock
• ·         Fulfil uniform orders within 48 hours of receipt
• ·         Support uniform shop opening from 2.30 pm – 3.30 pm each day.

 Other duties

• ·         Cover for reception desks when required
• ·         Take responsibility for all Bromcom communication with Parents.
• ·         Any other admin duties that are equitable with the pay scale.
• ·         Play a full part in the life of the school community, support the school’s priorities and ethos and encourage staff and students to follow this example.
• ·         Undertake personal professional development activities, as agreed
• ·         Ensure front line enquiries from staff, pupils, parents and visitors are dealt with promptly

 All staff are responsible for promoting and safeguarding the welfare of students by always ensuring compliance with the school’s Safeguarding and Child Protection Policy. All staff must report any actual or potential risks to the safety or welfare of students to the Designated Safeguarding Lead. This document summarises the main responsibilities of the post.