POSITION:           Data & Exams Officer

SCALE:                  Scale 5 point 12-15. Actual salary £29,552-£30871

HOURS & PAY    35 hours each week, term time plus 2 weeks in summer holidays to coincide with A Level and GCSE exam results. 

CLOSING DATE: Friday 20^th February 2026

PURPOSE OF JOB:

·         To be responsible for the reporting and production of Pastoral data across the school, as required for analysis by the Data Manager, SLT and/or board of School Governors.

·         To support the Senior Data & Exams Officer and the Data & Exams Manager in all aspects of the effective organisation and administration of external and internal exams.

·         To assist the Data & Exams Manager in the reporting and production of Assessment data as required.

MAIN ACTIVITIES

Data:

·         To be responsible for the production of Pastoral data overviews and dashboards (using excel / powerpoint), liaising with the Attendance Manager and Pastoral Administrator to ensure that the attendance and behaviour data recorded in the school’s MIS (Bromcom) is accurate and up to date.

·         To be responsible for the production and distribution of student reports (from data held in Bromcom) on progress, effort, attendance and behaviour, at times set out in the assessment calendar

·         To assist the Data & Exams Manager in the reporting and production of Assessment data as required for analysis by SLT, through the maintenance of Bromcom marksheets and import of school data into school assessment tracking systems including 4Matrix/ALPS/Insight

          To support the Data & Exams Manager in the submission of the school census, assisting in resolving errors and queries and ensuring that key areas of data submitted on the school census is accurate (suspensions, students attending alternate provisions etc).

·         To assist the Senior Data & Exams Officer with reference / education history requests

·         To assist the Senior Data & Exams Officer and Data & Exams Manager in the activation of digital Education Record accounts.

·         To support the wider Attendance & Data Team, processing the enrolment of in-year transfers and leavers, importing and exporting CTF files, updating the internal Student Movement Tracker spreadsheet, and ensuring that all statutory requirements are met, in the absence of the Attendance Manager.

Exams:

·         To assist the Senior Data & Exams Officer in the receipt, checking, sorting and secure storage of external examination papers as they arrive

          To support the Senior Data & Exams Officer with the preparation and daily running of examinations including the production of exam stationary (candidate cards, seating plans, exam slides etc) prior to the exam and the setup of all venues on the day of the exam.

·         To assist with the checking, packing and despatch of examination papers by relevant authorised means.

·         To assist with the production and distribution of candidate results.

·         To assist with the processing of any Post Results Service requests.

·         To deputise as the main Exams Officer for the centre in the absence of the Senior Data & Exams Officer.

·         To liaise with the Senior Data & Exams Officer and the Data & Exams Manager in ensuring that exams are conducted to the standards required by the JCQ.

           To support the wider Exams team during the formal exam periods, acting as an Invigilator / Reader / Scribe, if necessary

·         To be responsible for the monitoring of internal / mock exam attendance and the facilitating of any catch-up exams as necessary.