KEY PURPOSE

The Data Manager at Harris Church of England Academy plays a pivotal role in ensuring the accuracy, security, and effective use of data to support teaching, learning, and school improvement. As a Secondary School with 35% of students eligible for free school meals (FSM) and a Church of England ethos, the role is integral to promoting equity, inclusion, and excellence in education. The Data Manager will support the leadership team by providing timely, reliable data analyses that inform decision-making, track student progress, and comply with statutory requirements. This role directly supports the school’s vision and values by enabling data-driven strategies that improve outcomes for all students, particularly those from disadvantaged backgrounds.

ACCOUNTABILITIES

The appointee will be line managed by Deputy Headteacher.

PRINCIPAL RESPONSIBILITIES

Data Management and Compliance

· Maintain and update the school’s Management Information Systems (currently Bromcom) ensuring the accuracy and confidentiality of all student data including personal details, attendance, assessment results, destinations, and other key metrics.

· To be the Bromcom system manager

· To import results and database information to and from systems such as FFT, CATS,4 Matrix and ALPs

· Ensure good reporting from other systems including Sisra, FFT

· Develop our timetable and options, including room utilisation

· Complete Statutory returns

· Ensure compliance with all statutory data requirements, Department for Education (DfE) data checking exercises and completing the school census twice yearly.

· Manage the administration of data in line with data protection legislation and school policies, while maintaining high standards of data security and confidentiality.

Data Reporting and Analysis

· Create and disseminate weekly attendance and behaviour reports for the senior leadership team to inform interventions and attendance strategies.

· Work closely with the Deputy Headteacher for Curriculum and Data to produce dashboard reports following internal assessments, providing clear, actionable insights for curriculum leaders and teaching staff.

· Provide detailed data reports on key student groups to support effective tracking and targeted interventions, with particular attention to disadvantaged students and those with additional needs.

· Collaborate with the Examinations team to ensure accuracy of base data, exam entries, and related information, supporting smooth exam administration.

· Manage third-party data analysis systems such as SISRA and FFT, ensuring teaching staff have access to meaningful, up-to-date data to support progress tracking and planning.

· Produce and deliver high-quality parental reports after each assessment point to support home-school communication and student engagement.

· Produce high quality exam analysis, by target groups and subjects, including benchmarking against national.

· Generate ad hoc reports as required by the senior leadership team, Trust, local authority, or external agencies.

· Use data analysis, evaluation and reporting systems to maximum effect by ensuring systems are streamlined to maximise efficiency and avoid duplication

· Benchmark systems and information to assess trends and make appropriate recommendations

· Prepare information for publications and returns for the DfE, LEA and other agencies and stakeholders within statutory guidelines

Systems Development and User Support

· Coordinate the collection, input, and validation of academic assessment data according to the school’s data calendar.

· Provide training, guidance, and ongoing support for staff on the use of Bromcom, and associated data systems, including creating user guides and “how to” documentation.

· Support the development and refinement of efficient data tracking systems to enhance the effectiveness of progress monitoring and school improvement planning.

Inspection and Audit Support

· Assist in the preparation and presentation of performance data for internal and external audits, inspections (including Ofsted), and Trust reporting.

· Ensure that all data-related processes and outputs align with the school’s vision of excellence, equity, and community, rooted in Church of England values.

Skills and Competencies

· Experience of working in a school environment is advantageous, but not essential: An ability to learn fast, and a willingness to be pro-active in professional development is essential.

· Data Management Expertise: Proven experience managing Management Information Systems (preferably Bromcom) or similar systems from other industries, relying upon accurate input and varied utilisation, with strong attention to detail and data accuracy.

· Analytical Skills: Ability to interpret complex data sets and produce clear, concise reports to inform leadership decisions.

· Technical Proficiency: Competent in using or adapting to third-party data analysis tools such as SISRA and FFT, and confident with Microsoft Office (advanced knowledge in Excel).

· Communication: Excellent written and verbal communication skills to effectively present data to staff, parents, and external agencies.

· Organisational Skills: Ability to manage multiple tasks and deadlines efficiently, including coordinating data collection and reporting cycles.

· Confidentiality and Professionalism: Maintain high standards of data security and confidentiality in line with GDPR and safeguarding policies.

· Teamwork: Collaborative approach, able to work closely with SLT, curriculum leaders, examinations team, and external partners.

· Commitment to Inclusion: Understand and support the school’s vision and values, including promoting equity and supporting the progress of disadvantaged and vulnerable students.

Professional Development

Harris Church of England Academy is committed to the continuous professional development of all staff. The Data Manager will have opportunities to:

· Engage in training related to data systems, analysis techniques, and safeguarding updates.

· Participate in professional networks within the Trust and local authority to share best practice and stay current with statutory requirements.

· Contribute to school improvement initiatives and strategic planning, gaining leadership and project management experience.

· Develop skills aligned with the school’s vision of nurturing every student’s potential in an inclusive, values-driven environment.

Safeguarding

Safeguarding is a paramount responsibility at Harris Church of England Academy. The Data Manager will:

· Uphold the school’s safeguarding policies and procedures, ensuring the welfare and safety of all students.

· Work with the designated safeguarding lead (DSL) to share any concerns related to student data that may indicate safeguarding issues.

· Maintain confidentiality and professionalism when handling sensitive student information.

· Promote a culture within the school community where safeguarding and child protection are central to all activities and decisions.