KEY PURPOSE

As Premises and Operations Manager your role will be to support the Academy Business Partner to focus on the operations side of academy facilities to support the Business Manager.

ACCOUNTABILITIES

The Premises and Operations Manager works alongside the School Business Manager  to follow Trust processes and procedures.

● The Premises and Operations Manager supports the promotion of the highest standards of business ethos within the Premises function of the academy and the wider Trust in support of the academies learning objectives.

● The Premises and Operations Manager supports Human Resource management; Facility & Property management; Contractor Management and Health and Safety management for the Academy.

● The post forms effective working relationships with external agencies such as contractors etc

The appointee will be line managed by the Academy Business Manager.

PRINCIPAL RESPONSIBILITIES

Premises Management

·         Ensure contracts for maintenance and servicing are up to date and effective.

·         Project manage contractors and works.

·         Ensure repairs and maintenance activities are carried out effectively and cost effectively.

·         Ensure records are kept for all plant and equipment.

·         Ensure H&S checks are in place and adhered to.

·         Ensure Risk assessments are in place, reviewed, effective and shared with relevant staff.

·         Ensure facilities are available as appropriate.

·         Ensure events are well managed including Exams, assemblies, external events and bookings for external hirers.

·         Ensuring the safe maintenance and security operation of all school premises and physical assets.

·         Management of the planned and reactive maintenance of the school site including the purchase and repair of all furniture and fittings.

·         Support the continuing availability of utilities, site services and equipment, working with the Trust Operations and Compliance Team in relation to related contracts and SLAs.

·         Follow Trust processes and procedures and sound practices in estate management and grounds maintenance. Monitoring, assessment and review of contractual obligations for outsourced school services.

·         Ensure a safe environment for the stakeholders of the school to provide a secure environment in which due learning processes can be provided.

·         Deal with out of hours issues.

·         Ensure regular compliance testing is completed and records maintained as required for buildings, materials, hazardous substances, water, appliances, services etc.

·         Keep up to date records including maintenance and site master plans.

·         Support with management of the letting of school premises to external organisations, for the development of the extended services and local community requirements, in line with trust procedures and policies.

·         Produce short and medium term maintenance and premises improvement plans.

·         Support the Business Manager with the reporting of significant issues relating to the site to the Trust Operations and Compliance Team, including future capital project requirements.

·         Work with Estates and Facilities Business Partners to support development and delivery of building improvement projects, including supervision of relevant planning and construction processes in line with contractual obligations.

·          Support to ensure academy disaster recovery procedures are robust.

Health & Safety

·         Support the school’s Health & Safety meetings.

·         Liaise with the Trusts Health and Safety Advisors and support them with acting upon any reports and action plans.

·         Support the planning, instigation and maintenance of records of fire practices and alarm tests.

·         Ensure the Trusts written health & safety policies and procedures are clearly communicated and available to all.

·         Ensure the Health & Safety Policy, Health and Safety Standards and H&S law are always implemented, put into practice and are subject to review and assessment at regular intervals or as situations change.

·         Ensure systems are in place to enable the identification of hazards and risk assessments and safe working practices in respect to COSHH.

·         Ensure the maximum level of security consistent with the ethos of the school.

Line Management

·         Caretakers

·         Cleaning Supervisor