Responsibilities:

ORGANISATION

·       To give advice and guidance as appropriate, making decisions regarding individual visitors/callers in terms of the advice and information provided and using some judgement within established procedures and guidelines, liaising with other staff within the school and assessing the level of urgency.

·       To support/assist in the supervision of students on work experience, trainees and voluntary helpers.

·       Undertake reception duties, answering routine telephone and face to face enquiries and signing in visitors

·       Assist with pupil first aid/welfare duties, looking after sick pupils, liaising with parents/staff etc.

·       Assisting with arrangements for visits by school nurse, photographer etc.

ADMINISTRATION

·       Provide routine clerical support e.g. record and circulate messages to other members of staff, photocopying, filing, scanning, emailing, complete routine forms, sort and distribute mail, ensuring supplies of internal forms are kept well stocked

·       Maintain manual systems

·       Maintain and collate pupil reports.

·       Data inputting of computerised records/management information systems

·       Produce data/information/basic reports as required e.g. pupils’ data.

·       Undertake typing, word-processing and other IT based tasks (letters, memos, minutes etc)

·       Undertake routine administration, e.g. registers/school meals/arranging and coordinating meetings on behalf of other school staff/room bookings/minute taking/retrieve and disseminate information as appropriate to the needs of the school/school lettings and other uses of school premises

RESOURCES

·       Responsible for the safe keeping of office equipment and secure storage of supplies

·       Operate office equipment e.g. photocopier, computer

·       Maintaining stock and supplies and prepare information to help in the processing of orders, checking delivery notes, cataloguing and distributing as required.

·       Responsible in the collection and recording of school dinner money and other routine financial administration

·       Operate uniform/snack/’other’ shops within the school.

OTHER

·       Use good common sense and initiative in all matters relating to the conduct and behaviour of individuals, groups of pupils and whole classes; the correct use and care of materials by individual and small groups of pupils, the safety, mobility (if required) and hygiene and well being of the pupils.

·       Make travel arrangements.

·       Assist with arrangements of school events/trips etc.

·       Preparing refreshments and clearing away.

·       Receiving and escorting visitors around the school.

·       To be responsible for reporting building maintenance in accordance with health and safety requirements.

·        

environmental demands/Working Conditions:

·       Available to work during school hours during term time and a willingness to be flexible as may be required to attend staff meetings/training sessions outside of usual hours.

·       Will have contact with members of the public/other professionals e.g. teaching staff, governors, parents/carers, community groups, BDAT colleagues based at other schools, external providers etc.

·       This post may include a degree of manual lifting and handling. You are expected to be aware of health and safety polices and procedures and frequently assess your ability to carry out the lifting tasks required of you.

·       Report all concerns to an appropriate person