Administration Assistant

Highgate Primary Academy
Permanent – 29.5 hours per week
Salary: £17,481 – £18,039
Closing date: 20th February

Are you highly organised, with the ability to prioritise your workload and maintain accuracy in all administrative tasks?

Do you pay close attention to detail, ensuring records are accurate and processes are followed consistently?

The Role

We are seeking an organised, friendly and proactive Administration Assistant who will play a vital role in the smooth running of our busy school office. In this role, you will manage day‑to‑day enquiries, maintain accurate pupil and attendance records, support communication with families, and assist with organising school events and operational tasks. You will help ensure our office remains a welcoming, efficient and supportive hub for pupils, staff, parents and visitors, contributing to the positive and nurturing environment at Highgate Primary Academy.

The working hours will be Monday - Thursday 8:30-3:30pm and Fridays 8:30-3pm with an hour for lunch each day.

About Highgate Primary Academy

Highgate Primary Academy is a vibrant and welcoming school within the Astrea Academy Trust, committed to “Making a Difference – to ourselves, to each other, and to the world we live in.” The academy fosters a happy, safe and stimulating environment where children thrive, grow in confidence and achieve their full potential. Working closely with families and the wider community underpins the school’s success, ensuring every child receives the very best start in life.
The school is a mixed primary setting serving pupils aged 3–11, with a strong commitment to high standards, positive behaviour, and inclusive education.

Key Responsibilities

• Provide high‑quality administrative and clerical support within the school office.
• Act as a first point of contact for parents, carers, visitors and external partners.
• Manage incoming calls, emails and general enquiries efficiently and professionally.
• Support attendance monitoring and maintain accurate pupil records.
• Assist with organising school events, meetings and communications.
• Carry out general office duties including filing, photocopying, data input and maintaining systems.
• Uphold confidentiality and comply with safeguarding expectations at all times.

What We’re Looking For

• Someone warm, approachable and professional with excellent communication skills.
• Strong organisational abilities and a keen attention to detail.
• Confidence using administrative systems, ICT and school software (training provided).
• A team‑player with a positive attitude and willingness to learn.
• Someone who can work efficiently in a busy environment and remain calm under pressure.
• A commitment to supporting the aims, values and community ethos of Highgate Primary Academy.

Interested in Applying?

If you are passionate about education, looking for a fresh opportunity, or simply want to make a positive impact, we would love to hear from you. Take a look at the job description and candidate pack to find out more about the role and how to apply or contact our recruitment team at recruitment@astreaacademytrust.org.

Closing Date:

The closing date for applications is 20th February 2026. Don’t miss out on this exciting opportunity!

Commitment to Safeguarding and EDI:

Astrea Academy Trust is committed to safeguarding and promoting the welfare of children and young people. All posts are subject to satisfactory background checks, including references and enhanced DBS checks. We value diversity and encourage applications from candidates who are underrepresented in our workforce. As a Disability Confident employer, we are committed to promoting a culture that ensures there are no barriers to the recruitment, development, and progression of disabled staff across the trust. We provide reasonable adjustments during the recruitment process to ensure disabled job applicants have the best opportunity to demonstrate their abilities.

Flexible Interview Dates:

We reserve the right to close this vacancy early, so don't miss out on this exciting opportunity. Please note that interview dates are flexible, and the academy reserves the right to interview shortlisted candidates during the application window. Apply today to avoid disappointment and become a part of our mission to create a positive impact!

Ready to Make a Difference?

If you're ready to take the next step in your career and contribute to our dynamic and forward-thinking team, apply today and be a part of our mission to create a positive impact!