Working closely with the LEAPS Team, Pastoral Leaders and other teaching professionals, your role will be to ensure a high-quality SEND service across the school by coordinating all administration across the school in relation to learners’ Education, Health and Care Plans (EHCPs) and the Annual Review Process.

Main duties include:

•  Work closely with all school staff, parents, learners, Local Authority and other stakeholders to ensure that the EHCP Annual Review process is carried out efficiently and appropriately and all aspects of the statutory and LA timeframes are met.

•  Organise, coordinate, attend and take minutes at EHCP Annual Review meetings and collate relevant reports and paperwork, including the voice of the parent/carer and learner, both pre and post meeting.  

• Assist the LEAPS team in the application, reviewing and proof reading of EHCPs, ensuring that all records are kept up to date.

•  Coordinate the review of the support plans of learners with EHCPs, twice per year, or as otherwise required. Upon the review of learning plans, gather the views of teaching staff, pastoral staff, support staff, parent/carer and the learner.

• Provide support with applications for high needs block funding and work in conjunction with the Finance Team to ensure that resources, funding and invoices are accurate.

• Supporting the LEAPS team with responses to EHCP Consultations and enquiries from prospective learners, by highlighting the required provisions from the plans. 

• Collate and prepare information relating to assessments and referrals, under the direction of the LEAPS team.

• Liaise with external practitioners to schedule and coordinate visits by devising timetables and communicating with all stakeholders.

• Assist in planning and preparation for Open Days, Assessment Days, Induction Days, SEND Transition Days and other whole school events (which may fall outside usual working hours).

• Operate and maintain an effective system for filing of all documents (electronic and/or hard copies), ensuring that all legal data record requirements are maintained.

• Manage the input of information held on iSAMS and other monitoring systems to ensure that it is accurate and complies with any legal or data protection policies.

• Submit purchase order requisitions on behalf of the LEAPS team and record budget expenditure.

• Deal with situations of a sensitive nature and maintaining the necessary and appropriate confidentialities.

• Oversee room bookings and appointments for external visitors and manage the appointment diary.

• Develop and maintain a friendly, professional and efficient administrative LEAPS service for the benefit of all stakeholders.

• Creating and responding to correspondence, whether by telephone, email or letter.

• Attend LEAPS team meetings and take/circulate minutes accordingly.

• Coordinate the administration of specific interventions (e.g. Lexia).

• Assist in the supervision of learners when they are in the LEAPS area and also during the lunchtime provision ‘Lunch with LEAAPS’ on a rota basis.